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Physical Therapy EMR & Charting Software

Documentation fuels both clinical outcomes and revenue capture, yet many physical therapists still wrestle with clunky point-and-click systems or bolt-on note tools that force needless double-entry. PtEverywhere® replaces that drag with an AI-driven EMR that listens, learns, and writes for you, so your keyboard never slows down patient care.

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AI Voice Notes in Seconds

Dictate SOAP notes on phone; AI transcribes, codes, and locks them before the patient leaves. Zero late-night charting.

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Mobile Charts, Anywhere Access

Chart, sign, and review notes on iOS or Android; photos and videos embed instantly, syncing with desktop in real time.

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Custom Templates, One-Tap Billing

Build eval and progress templates that auto-pull vitals, goals, and ICD-10 codes, then push charges to package billing in one tap.

Would you like to learn more?

Reach out to one of our specialists today!

Why modern, AI-powered documentation matters

Clinical notes aren’t just “paperwork.” They are legal protection, inter-provider communication, and the single source of truth that determines whether a claim pays or rejects. Reliance on copy-paste shortcuts or generic EHRs invites missing fields, payer denials, and compliance risk. Adding AI voice recognition, template rules, and real-time billing checks can cut documentation time by half while simultaneously reducing denials, freeing therapists to treat more and chart less.  PtEverywhere’s EMR layers smart dictation, pull-forward fields, and one-click claim creation onto secure cloud records, ensuring every eval, daily note, and discharge summary is complete, defensible, and audit-ready the moment you sign.

How PtEverywhere accelerates clean, defensible notes

AI voice-to-text SOAP notes

Dictate your assessment in plain language or shorthand; PtEverywhere transcribes, time-stamps, and formats the note in real time, even on iOS or Android. Edits happen inline, and once the note is signed, charges flow automatically to a superbill or electronic claim. Snap wound photos or gait-analysis clips on your phone; they auto-embed in the note.

Customizable templates & smart phrases

Build evaluation, progress, and discharge templates that mirror your exact workflow. Pull-forward fields auto-populate subjective complaints, goals, and vitals, while drop-downs for tests, measures, and modalities eliminate repetitive typing and standardize documentation across the team. Clinics using shared templates report up to 40 % faster note completion.

Integrated coding intelligence

Search ICD-10 and CPT® libraries without leaving the note. Smart filters flag non-billable codes, suggest laterality, and highlight missing modifiers before submission—protecting you from payer rejections and post-payment audits. One-click claim generation converts signed notes into superbills, 837 P files, or cash invoices.

Outcome measures & research exports

Embed PROMIS®, LEFS, or custom outcome scales directly in the chart; results pull into progress notes and discharge summaries automatically. Structured data exports to CSV for research or insurance reporting in two clicks.

Secure cloud records & audit trails

HIPAA-compliant hosting, encryption at rest/in transit, daily backups, and immutable audit logs mean every edit is tracked and recoverable, even if a tablet goes missing.

Use-case snapshots

Practice stage Key headaches How PtEverywhere helps
Cash-based mobile PT Need to chart on the go, often without Wi-Fi Offline-capable mobile app with voice dictation lets you complete notes between home visits; syncing happens automatically once connected.
Growing cash practice Scaling evaluations & progress notes for a growing cash practice Smart templates guarantee every field is complete before you hit Sign - no after-hours edits.
Multi-practitioner clinic Running multiple treatment rooms across two locations Shared templates and auto-pull-forward goals keep documentation consistent everywhere.

Beyond the note: a fully connected revenue loop

Because charting lives inside PtEverywhere’s all-in-one platform, signed notes unlock downstream automations: superbills route to billing, patient statements push to the portal, and outcome scores feed analytics dashboards. Owners see real-time documentation lag, average time-to-sign, and payer-specific denial trends—actionable metrics that turn compliance into profit.

Deep-dive resources

The Importance of EMR Systems in Physical Therapy

Optimize with Physical Therapy Documentation Software

How to Write a SOAP Note: A Guide for PTs

Ready to see PtEverywhere in action?

We’ll import a sample patient file and map the EMR to your exact workflows—no credit card required.

Frequently Asked Questions

Can I import old records?
Yes. Our onboarding team can bulk-import PDF, CSV, or C-CCD data directly into patient profiles.

Does the EMR integrate with billing?
Seamlessly. Charges flow from signed notes into superbills, insurance claims, or cash invoices without re-typing

Is voice dictation extra?
No. AI voice-to-text is included for every provider license.

Can I restrict template edits?
Role-based permissions let you lock master templates while still allowing personal quick-phrases.

Is the data HIPAA-compliant and backed up?
Absolutely. Records are encrypted, stored on redundant servers, and backed up nightly, with audit logs of every access.

Chart faster, submit cleaner claims, and reclaim your evenings - PtEverywhere makes documentation your competitive advantage.