Everything your PT clinic needs, in one platform
EMR, scheduling, billing, telehealth, HEP, and AI Scribe in one platform built for physical therapists. Now with Paige, a built-in AI assistant that gets you set up and shows you around the platform. AI Scribe included in every plan.
Or watch the tour first
Trusted by PT clinics across the country
Running a PT clinic shouldn't feel like this
You went to school to treat patients, not to manage a patchwork of software tools that don't talk to each other.
Your AI scribe is a paid add-on.
Most platforms charge extra for AI documentation: a separate per-therapist fee on top of your EMR subscription. With PtEverywhere, the AI Scribe is included in every plan. Unlimited use. No add-on required.
Four tools. Zero integration.
EMR here, scheduler there, billing portal over there, HEP app somewhere else. You spend more time copy-pasting between systems than you do treating patients. And reconciling them at month end is a nightmare.
Your EMR was built for insurance. You're not.
Generic EMRs optimize for claims submission and insurance workflows. If you're cash-pay or hybrid, you're fighting your own software every time you bill a patient directly or generate a superbill.
Built different. Here's how.
PtEverywhere was built from the ground up for cash-pay and hybrid PT clinics. Not adapted. Not extended. Built for you.
AI included: two tools, one subscription
AI Scribe writes your SOAP notes from voice. Paige answers questions, shows you where to go, and now handles setup for you. Both included, $0 extra.
Built for PT first
Not a multi-discipline platform. Every template, workflow, and billing rule is designed for physical therapy, not adapted from something else.
Cash-pay first
Direct-pay billing, online payments, packages, and superbills are core features, not workarounds. Insurance is optional, not assumed.
One platform, really
EMR, scheduling, billing, telehealth, and HEP in a single codebase. Your data flows between them automatically, with no integrations to maintain.
AI that writes for you and works with you
Most PT software stores what you put in. PtEverywhere works alongside you. Two AI tools, both included in every plan.
AI Scribe
Talk through your session. PtEverywhere generates a structured SOAP note in seconds, reviewed and signed by you. Included in every plan. Works on any device, including during telehealth.
Learn about AI Scribe → AI Assistant · NewPaige
Ask anything about your clinic. Paige knows your settings and patient data, and now sets things up too: packages, memberships, and what each provider offers.
Meet your AI assistant →What clinics see after switching
Based on feedback from PT clinics that switched to PtEverywhere from platforms like WebPT, Jane and IntakeQ.
Time Savings
Providers save an average of 2 hours a day on documentation.
AI Included
AI Scribe and Paige, our AI assistant, come free in every plan with unlimited use.
Fewer No-Shows
Automated reminder sequences keep the no-show rate under 3%.
Easy Onboarding
Clinics are up and running within 48 hours, with unlimited support included.
See the whole platform in action
A working demo of the everyday flow. Book a patient, chart with the AI Scribe, take the payment, send the home exercise program.
Like what you see? We'll show you how it works for your clinic.
Physical Therapy Practice Management: Nine Tools, One Subscription
Every feature works together because they were built together, not bolted on.
EMR & Charting
PT-specific templates, plan-of-care tracking, and outcomes. Built for PT, not adapted.
AI Scribe
SOAP notes from voice in seconds. Included in every plan.
Scheduling
Online self-booking, multi-provider calendars, and automated patient reminders.
Payments & Billing
Online invoicing, package billing, superbills, and Fiserv-powered payments. Cash-pay first.
HEP & Engagement
Video exercise library, patient app, adherence tracking, and outcome measures.
Telehealth
HIPAA-compliant video built into your workflow. No third-party app needed.
Patient Portal
Branded app for intake, HEP, messaging, telehealth, and payments. One login for everything.
Messaging & Reminders
Secure two-way messaging and automated reminders. Fewer no-shows, zero extra tools.
SME Wholesale
Multi-clinic management and wholesale for group practices, PT schools, and employers.
What clinics say after switching
Hands down the best documentation system for cash based PTs. Tried all others and PtEverywhere offers more features than any other platform. Plus, customer service is amazing. Can't recommend enough!
We recently migrated our practice over to PtEverywhere and the experience was exceptional. The small issues we had were addressed quickly with detailed responses. We required a lot of hand holding and the team was patient and very detailed as they worked with us to adapt our workflow to the new system. Their philosophy towards customer service is spot on! The software itself is great! It's intuitive and has everything we need to run our hybrid practice. Great job PtEverywhere team, we are so happy with our decision!
I have used PtEverywhere for the past 6 months and it's been a breath of fresh air from my prior documentation company. As a small start up it is cost effective while providing all the services I need to schedule, document, bill (and automate superbills), and provide telehealth seamlessly. Their customer service is outstanding. I cannot recommend them highly enough.
Questions we hear most
Why do you start with a demo?
Because no two clinics run the same way. We spend the first part of the call learning how yours works: your practice model, your specialty, how you bill. Then we show you the parts of PtEverywhere that matter to you. Once you're on board, Paige, our AI assistant, walks you through setup for your practice model and answers questions as you go.
What is the AI assistant (Paige)?
Paige is an AI assistant built into PtEverywhere. It knows your clinic's settings, your schedule, and your patient data. Ask it something like "did this patient pay?" or "what's on my schedule today?" and it answers from your data. It can also make setup changes for you, such as creating a package or membership or updating which services a provider offers, and every change comes back for you to approve first.
Is the AI Scribe really included, with no add-on fee?
Yes. The AI Scribe is included in every PtEverywhere plan at no additional cost. No metered billing, no "AI tier" upgrade. It's built into the charting workflow, so you document faster and pay the same flat rate you were already paying.
We take some insurance but also see cash-pay patients. Does PtEverywhere work for hybrid practices?
Yes. It's one of PtEverywhere's core strengths. The billing system handles cash payments, credit card processing, insurance claims, and superbills in the same workflow. You can set different rates by payer, track insurance balances separately, and issue receipts patients can submit to their HSA or out-of-network insurance on their own. Most of our customers are hybrid practices.
See PtEverywhere set up for your practice
No slides. No pressure. We load a sandbox configured for your clinic type, walk through the whole platform live, and answer every question you have.
- See the AI Scribe draft a SOAP note from voice
- Watch a patient self-book and get an automated reminder
- Process a cash payment and generate a superbill
- Send a home exercise program to the patient app