Software for Physical Therapy Billing
Online invoicing, package billing, superbill generation, card-on-file auto-pay, and insurance RCM, built specifically for cash-pay and hybrid PT clinics. No insurance-first complexity you'll never use.
Physical Therapy Billing & Revenue Management
Every billing tool a PT clinic needs, from first payment to revenue reports, in one system connected to your schedule and notes.
Cash & Hybrid Payments
Fiserv-powered card payments collected at booking, at checkout, or via emailed payment link. Cash, card, HSA, and check all tracked in one ledger.
Package & Membership Billing
Sell session packages and monthly memberships. Sessions deduct on check-in, balances visible to patients in the portal, auto-notify when running low.
Superbill Generation
Generate a compliant superbill from any signed note with one click. Patients submit to their insurer or HSA. You never touch the claim.
Self-Serve Patient Portal & Card-on-File
Patients store a card on file and pay invoices directly from the portal. Auto-charge on appointment or package renewal, with no chasing payments.
End-to-End Insurance RCM
For hybrid clinics: eligibility verification, claim submission, ERA auto-posting, and a denial management workflow, all in the same system as your cash-pay billing.
Smart Scrubbing & Denial Prevention
ICD-10 and CPT code validation catches billing errors before claims go out. Fewer denials. Faster reimbursement. Less time on hold with payers.
Financial Dashboards & Reports
Revenue by provider, service type, or period. Month-end close is a 10-minute export, not a half-day project. Full audit trail on every transaction.
Compliance & Security Built In
PCI DSS compliant via Fiserv/CardPointe. HIPAA-compliant data handling. Role-based permissions so front desk sees what they need and nothing they don't.
Why integrated billing matters for PT revenue management
Most billing software is designed for insurance mills. PtEverywhere flips that. Cash-pay billing is the default, and insurance tools are available when you need them. Because billing is connected to your schedule and EMR, payments can be collected automatically when notes are signed, packages track without spreadsheets, and revenue reports are always up to date.
- No CPT-code-first workflows if you don't need them
- Hybrid billing: take cash and generate superbills in the same visit
- Payments triggered from signed notes, no manual entry
95%+
of revenue captured up-front with card-on-file auto-pay
22%
increase in plan-of-care completion with package billing
How PtEverywhere accelerates and protects revenue
Package billing is where cash-pay clinics build recurring revenue, and where generic billing tools fall apart. PtEverywhere handles session-pack tracking, expiry rules, and auto-renewal out of the box. Because billing lives in the same system as your notes, every signed visit automatically triggers the right charge.
- Sessions deduct on check-in, no manual counting
- Patients see their balance in the patient portal
- Auto-notify when a package is running low
How PT billing works here
Charting and billing are the same system, so the charge follows the note.
The visit sets the charge
A signed note triggers the right charge, because billing is not a separate product.
Patients pay their way
Card on file, self-service in the portal, or a package or membership.
Packages count themselves
Sessions deduct on check-in and the patient is notified when a package runs low.
Insurance, if you bill it
Superbills for patients seeking reimbursement, or end-to-end RCM with claim scrubbing.
Frequently Asked Questions
Common questions about physical therapy billing software.
What is physical therapy billing software?
Physical therapy billing software handles the financial side of a PT practice: invoicing, payment collection, package tracking, superbill generation, and revenue reporting. For insurance-billing clinics, it also covers eligibility verification, claim submission, ERA auto-posting, and denial management. PtEverywhere's billing is built specifically for PT clinics and integrates directly with scheduling, the EMR, and the patient portal so payments flow automatically from signed notes.
Does PtEverywhere handle both cash-pay and insurance billing?
Yes. PtEverywhere is designed for cash-pay and hybrid PT practices. Cash-pay billing (packages, memberships, invoicing, card-on-file) is the default experience. For hybrid clinics that also bill insurance, PtEverywhere includes a full insurance RCM workflow: eligibility verification, claim submission, ERA auto-posting, and denial management. You can run both in the same system.
How does package billing work in PtEverywhere?
You create session packages (e.g. 5-session, 10-session, or time-based plans) and sell them directly to patients. When a patient checks in, the session deducts automatically. Patients see their remaining balance in the patient portal, and PtEverywhere sends an automatic notification when a package is running low. Membership billing runs on a recurring schedule with built-in failed-payment retry logic.
Can PtEverywhere generate superbills for out-of-network patients?
Yes. PtEverywhere generates compliant superbills for any visit with one click. The superbill includes all required ICD-10 and CPT codes pulled from the signed note. Patients submit the superbill to their insurance carrier or HSA administrator for out-of-network reimbursement. You never touch the insurance claim.
Is PtEverywhere billing PCI compliant?
Yes. PtEverywhere uses Fiserv/CardPointe for payment processing, which is PCI DSS Level 1 compliant, the highest level of payment security certification. Card data is never stored on PtEverywhere's servers. All transactions are encrypted and fully auditable.
See billing that works for your clinic
We'll walk through package setup, superbill generation, and payment collection, then configure it for how your clinic charges.