Orthopaedic Physical Therapy Software That Supports Stronger Recoveries
Post-op. Acute. Chronic MSK. PtEverywhere brings scheduling, EMR, billing/RCM, HEP, telehealth, messaging, and analytics into one platform, so you can move patients from evaluation to discharge without bottlenecks or bolt-ons.
Everything an Orthopaedic Clinic Needs, in One Platform
Finish Notes Fast, Without Cutting Corners
Use AI voice dictation, shared templates, and one-tap billing to document efficiently. Embed photos and videos (incision checks, movement clips), track outcomes, and auto-flow signed notes to billing and analytics. No double entry. Clinics using shared templates report up to 40% faster note completion; adding AI + template rules can cut documentation time by half.
High-Capacity Scheduling (Rooms, Equipment, Groups)
Run color-coded calendars for multi-provider, multi-room clinics with room and equipment tagging. Combine 24/7 self-scheduling, automated reminders, and wait-lists to keep every slot productive. Online booking plus reminders help clinics cut missed visits by around 29%.
HEP & Outcomes at Scale
Attach phase-based programs (ACL, rotator cuff, post-op pathways), set auto-progress criteria, and track adherence and pain trends directly in the chart. No extra tools, no duplicate work.
Integrated Billing & RCM (Cash + Insurance)
Run cash packages and memberships alongside full insurance RCM: eligibility checks, clean claims, ERA auto-posting, card-on-file, payment plans, and real-time revenue dashboards, all in one ledger.
Telehealth for Prehab & Post-Op Touchpoints
Convert weather or transportation cancellations into secure video visits. Chart beside the call and push charges to superbills or package billing automatically.
Operational Reporting That Drives Decisions
Because scheduling, EMR, HEP, portal, messaging, and billing live together, owners get clear analytics on utilization, cancellations, documentation lag, portal and HEP adoption, and more. That turns operations into measurable ROI.
Results That Matter
40%
Notes done faster with shared templates; AI + rules can cut documentation time by half.
29%
Fewer no-shows: online booking and automated reminders reduce missed appointments significantly.
15 min
Less intake admin: digital forms that auto-populate the chart save up to 15 minutes per evaluation.
Orthopaedic PT Use Cases
Post-Op Pathways (ACL, Rotator Cuff, TKA/THA)
Start with evaluation templates, attach phase-based HEP with auto-progressions, and surface outcomes in progress notes for faster, defensible documentation.
High-Volume Clinic Days
Coordinate therapists, rooms, and equipment; backfill late cancellations automatically and keep utilization high.
Hybrid Cash + Insurance
Sell 10- or 20-visit packages while running clean insurance claims in the same system; ERAs auto-post and statements nudge balances.
Tele-Check-ins to Prevent Setbacks
Swap last-minute cancellations for video follow-ups and keep charting and billing in one flow.
Frequently Asked Questions
Can I customize templates for common orthopaedic protocols (ACL, RTC, TKA/THA)?
Yes. Build evaluation and progress-note templates, dictate with AI voice notes, attach outcome measures, and push charges to billing with one tap, all from the same chart.
How does PtEverywhere handle rooms and equipment for a busy MSK clinic?
Use color-coded, resource-tagged calendars to schedule therapists, rooms, and equipment together. Automated wait-lists help backfill late cancellations to keep utilization high.
Do reminders actually reduce no-shows?
Yes. Online booking combined with automated SMS, email, and push reminders makes attending and rescheduling easier, and clinics report missed visits dropping by around 29%.
Can I run visit packages and insurance billing in one system?
Absolutely. Sell and track packages or memberships while running full insurance RCM (eligibility checks, claim scrubbing, ERA auto-posting, and card-on-file payments) in a single platform.
What about prehab and post-op telehealth touchpoints?
One-click, HIPAA-secure video visits are built in. Chart and bill alongside the call, and keep analytics connected to the rest of your orthopaedic workflow.
How do you run your practice?
Many orthopaedic PT practices run a cash-pay or hybrid model. See the operational fit:
Ready to see PtEverywhere in action?
We'll load your actual caseload into a sandbox and walk through scheduling, charting, billing, and telehealth, live, set up the way your clinic runs.