icons-Practice Mgmt

Physical Therapy Practice Management Software

Sticky notes on the monitor. Spreadsheets in six different tabs. A clearing-house portal that doesn’t talk to your EMR. If that picture feels familiar, you already know the hidden cost of disjointed systems: time you can’t bill, patients who slip away, and endless compliance stress.

PtEverywhere® replaces that chaos with a single, mobile-first platform that unites scheduling, documentation, billing, patient engagement, telehealth, and analytics, so you can focus on outcomes, growth, and life outside the clinic. Whether you’re a one-room cash studio or a three-site group adding wellness memberships, the same single login powers the whole workflow.

Practice Management in Your Pocket

Practice Management in Your Pocket

Scheduling, EMR, billing, portal, telehealth, HEP, and messaging live in one HIPAA-secure platform. Ditch six logins and run your clinic from one screen.

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Mobile-First Control

Approve time-off, rearrange rooms, or finish a note on your phone; changes sync to every desktop in under a second. Experience true mobile-first PT with PtEverywhere.

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Growth-Ready Analytics

Real-time dashboard tracks visit volume, package revenue, and therapist productivity so you scale with data, not guesswork.

physical therapy software interface
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Interested to see how it works?

Get in touch with our experts today!

Why holistic, all-in-one practice management matters 

  • Efficiency fuels growth. A 2024 market report found that clinics adopting integrated practice-management software cut admin time by up to 30% and increased annual revenue 8–12% within the first year.
  • Patients crave convenience. Surveys show that 87% of healthcare consumers prefer providers who offer online scheduling, digital intake, and mobile payment options.
  • Regulators reward compliance. CMS continues to loosen documentation and telehealth rules—if you capture time stamps, consents, and audit trails automatically. 

Piecing these capabilities together from separate vendors stacks logins, duplications, and security gaps. PtEverywhere weaves them into one HIPAA-secure workspace: no bolt-ons, no syncing delays, no finger-pointing between vendors.

One login, every workflow

Dynamic Scheduling & Resource Management

  • Full-featured iOS / Android app lets owners approve time-off requests and therapists room swaps - right from their phones.
  • Drag-and-drop calendar with color-coding for providers, rooms, and equipment.
  • Real-time online booking, wait-list automation, and Google Calendar sync.
  • SMS/email/push reminders proven to cut no-shows by a quarter or more.
  • Learn more...

AI-Powered EMR & Charting

  • Dictate SOAP notes; AI transcribes and inserts ICD-10/CPT codes on the fly.
  • Custom templates pull forward goals and vitals, slashing eval times by half.
  • Outcome-measure triggers and one-tap superbills. No double entry.
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Integrated Billing & Revenue Cycle

  • Card-on-file payments, automated package & membership billing, and instant superbills all trigger the moment you sign a note, and insurance claims still flow automatically when you need them.
  • Package counters show ‘visits remaining’ right inside the scheduler so therapists always know whether today’s session is prepaid.
  • Dashboards spotlight aging buckets, payer mix, and therapist productivity.
  • Clinics that roll out package billing and auto-pay capture 95 %+ of revenue up-front and see a 22 % increase in plan-of-care completion.
  • Learn more...

Patient Portal & Mobile App

  • Branded digital intake, secure chat, payment links, and on-demand documents.
  • Patients self-book, pay, and complete HEP, all from one login.
  • Accessible design with Spanish and customizable languages.
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Home Exercise Program (HEP) Engine

  • Upload or choose from thousands of HD exercise videos; tag by body part or phase.
  • Automated reminders boost adherence; progress logs feed analytics.
  • Phase-based templates auto-progress when criteria are met.
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Messaging, Drip Marketing & Campaigns

  • Unlimited SMS/email/push reminders with two-way secure chat.
  • Broadcasts and drip marketing series segmented by diagnosis, stage, or last-visit date - ideal for reactivation or membership upsells.
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Analytics & Reporting

  • Pre-built dashboards for utilization, documentation lag, payment velocity, and HEP compliance. Dashboards resize perfectly on mobile, so you can check today’s visit volume while you walk to the next treatment.
  • Custom KPI builder lets data-minded owners dig into anything stored in the database.
  • Open API for simple integrations with business intelligence and accounting tools.

Telehealth & Hybrid Care

  • Browser-based video inside the portal - no plug-ins, no Zoom links.
  • Screen-share, timers, location capture, and auto-applied GT/95 modifiers.
  • Compact-ready compliance toolkit logs state and consent automatically.
  • Learn more... 

Use-case snapshots

Practice stage Key headaches How PtEverywhere helps
Solo startup (cash) No admin staff, shoestring budget Automates intake, payments, reminders. The clinic runs itself while you treat.
Growing cash practice Adding a second therapist and premium wellness packages Automations handle billing & memberships so you keep treating while revenue scales.
Growth-phase multi-disciplinary Juggling PT, OT, AT, and Pilates staff across two locations Shared scheduler, provider-specific templates, and location dashboards keep everyone aligned.
Multi-practice clinic / multi-site group Need visibility across three locations Shared scheduler, role-based permissions, and roll-up dashboards keep every clinic in sync.

Beyond features: measurable ROI

  • 29 % average boost in visit volume from reclaimed cancels and online booking.
  • 15-hour monthly admin time saved per full-time therapist by eliminating double entry. 
  • 4.7★ average Google rating for clinics that send automated post-visit review texts through PtEverywhere.

    Because every workflow lives in the same encrypted database, you gain true “single-click clarity”: one source of truth for clinical, financial, and engagement data. No integrations to maintain; no CSVs to reconcile.

 

Deep-dive resources

Integrated Physical Therapy Solutions: The Ultimate Guide for 2024

Top Physical Therapy Scheduling Software for Efficient Booking

Definitive Guide to Mastering Physical Therapy Billing

Ready to see PtEverywhere in action?

We’ll load your actual caseload into a sandbox and walk through scheduling, charting, billing, and telehealth - live - in under 20 minutes.

Frequently Asked Questions

Is PtEverywhere cloud-based?
Yes. Access everything from any modern browser or our iOS/Android app—no servers to maintain.

Can I migrate data from my current EMR?
Our onboarding team imports patients, encounters, digital documents, and even scan-to-text PDFs.

What if I need only scheduling or billing?
Modules are included out of the box - you choose what to activate. Grow into the rest when you’re ready.

Does PtEverywhere support multi-location or franchise models?
Absolutely. Role-based permissions, location tagging, and consolidated dashboards make scaling simple

Is the platform HIPAA and PCI compliant?
Yes. Data is encrypted at rest and in transit, with role-based access, audit logs, and secure payment tokenization.

Run leaner, treat better, grow faster. PtEverywhere is the operating system for modern physical therapy clinics.