Why dedicated HEP software matters
Research across orthopedics, sports rehab, and neurologic PT is consistent: adherence to home exercise is the biggest driver of long-term outcomes - more influential than patient age, diagnosis, or even visit frequency. Paper handouts and YouTube playlists leave compliance to chance, forcing therapists to guess whether a plateau is due to physiology or missed reps. A purpose-built HEP platform solves that gap by making exercises easy to understand, hard to forget, and visible to both patient and provider.
PtEverywhere bakes HEP directly into the EMR, scheduler, and patient portal. The moment a therapist finishes an eval, they can attach a phase-based program, schedule auto-progressions, and trigger push notifications—all before the patient stands up from the table. On the backend, adherence percentages and pain scores feed analytics dashboards, turning anecdotal “I did my stretches” into actionable data you can pivot by diagnosis, therapist, or visit count.
How PtEverywhere makes HEP creation effortless and adherence measurable
Custom video library at your fingertips
Upload your own high-definition demos, import from Vimeo or YouTube, or pull from hundreds of professionally shot exercises built into PtEverywhere. Tag each clip by body part, goal, tissue type, or phase of rehab so you can surface “Stage 2 rotator-cuff isometrics” in seconds.
Automated reminders & progress tracking
Choose the cadence—daily, three-times-a-week, or a custom schedule—and PtEverywhere handles the nudges. Patients receive push notifications, SMS, or email (their choice) with one-tap links to the exact video and prescribed reps. Completion logs, pain scores, and RPE stream back into your dashboard so you can intervene before minor setbacks become cancellations.
Phase-based templates & auto-progressions
Design multi-week protocols—think ACL rehab or post-op shoulder—that automatically advance from Phase I to Phase II when a patient hits criteria such as zero nighttime pain or 75 % range of motion. The therapist approves each step with a tap, ensuring safety while eliminating the “copy-edit-paste” cycle that plagues old-school systems.
Printable, shareable, patient-friendly formats
Digital first does not mean digital-only. Generate branded PDFs with scannable QR codes for patients who prefer paper on the fridge. Share programs directly through the portal for tech-savvy athletes. Either way, the data stays synced to the chart, and your brand stays front and center.
Real-time analytics & outcomes integration
HEP completion rates, average RPE, pain trends, and even in-app video watch-time all populate a therapist-level and clinic-level dashboard. Filter by diagnosis, age group, or payer to prove value to physicians, insurers, and—most importantly—patients who like seeing their progress quantified.
Zero IT headaches
Because HEP lives inside PtEverywhere’s all-in-one platform, there are no extra logins, subscriptions, or data silos. HIPAA-compliant hosting, role-based permissions, and nightly backups protect patient privacy while freeing your clinic from juggling multiple vendors.
Use-case snapshots
| Practice stage |
Key headaches |
How PtEverywhere helps |
| Post-op clinic |
Complex protocols with multiple phases and milestones |
Phase-based templates automate progressions, send reminders, and document criteria met. |
| Pediatric therapy |
Need engaging, visual instruction for kids and parents |
Video-rich exercises with emojis and check-boxes keep children motivated and caregivers informed. |
| Sports performance |
Athletes require detailed metrics and periodization |
Track reps, sets, load, RPE, and recovery notes; export data for strength coaches and surgeons. |
Beyond exercises: closing the loop between clinic and couch
Because the HEP engine shares data with scheduling, EMR, and billing, every patient action triggers smart automations:
Logged completion → feeds compliance percentage to progress notes.
Reported pain ≥ 7/10 → sends therapist an alert to adjust plan.
Program completion → queues outcome measure and invites Google review.
Missed HEP streak → sends a gentle push plus self-rebooking link, salvaging revenue
Owners and clinical directors gain line-of-sight into therapist utilization, visit efficacy, and average time-to-discharge. That translates to tighter care plans, happier payers, and glowing testimonials.
Deep-dive resources
Effective Home Exercise Programs for PT
