Kids’ care is collaborative. PtEverywhere brings scheduling, EMR, billing/RCM, HEP, telehealth, messaging, and a family-friendly patient portal into one intuitive system—so your team can spend more time coaching progress and less time chasing paperwork.

Built for Pediatric PT

Documentation That Fits Pediatric Milestones

Create customizable evaluations and progress notes, add outcome measures, attach photos and videos, and push clean charges as you sign—without double entry.

Family-Friendly Scheduling & Reminders

Offer real-time online booking, drag-and-drop calendars, wait-lists, and automated appointment reminder text messages to keep busy families on track.

Parent-Ready Patient Portal

Digital intake, secure chat, online payments, HEP videos, and telehealth—accessible with one login on web or mobile—so parents can handle care without phone tag.

Playful, Clear HEP Kids Will Actually Follow

Assign video-rich plans, set reminders, track adherence, and auto-progress programs when kids are ready—directly from the chart and portal.

Telehealth for School Days & Sick Days

Convert last-minute cancellations into secure video visits, chart beside the call, and push charges automatically—fully integrated with your documentation and billing workflow.

RCM for Mixed Payer Models

From cash packages to clean insurance claims, PtEverywhere keeps every dollar tracked in one loop—so pediatric clinics can grow without adding admin complexity.


Pediatric PT Use Cases

Developmental Milestones & Motor Delays

Use age-appropriate templates, attach parent-facing HEP videos, and message families between visits—without leaving the chart.

School-Year Scheduling

Let parents self-schedule after-school slots, automate confirmations, and backfill cancellations from the wait-list.

Tele-Check-ins for Illness/Travel

Convert day-of cancellations to telehealth; consent and location are captured automatically; charges post to superbills or package billing.

Hybrid Cash + Insurance

Sell 10- or 20-visit bundles for intensive blocks while running full insurance RCM in the same ledger.

Results That Matter:

  • Fewer no-shows for busy families: Automated reminders and confirmations reduce missed appointments; text reminders can cut no-shows significantly.
  • Faster documentation, fewer clicks: Templates plus connected billing help clinicians finish notes faster and submit cleaner claims.
  • Less front-desk phone tag: Digital intake flows into the chart; parents use the portal for messages, telehealth, and payments.

Feature Include:

Helpful Reads

Ready to see PtEverywhere in action?

We’ll load your actual caseload into a sandbox and walk through scheduling, charting, billing, and telehealth - live - in under 20 minutes.

Frequently Asked Questions

Can parents self-schedule and receive automated appointment reminders?
Yes. Offer real-time online booking and set multi-touch reminder cadences (SMS, email, and push notifications) to reduce no-shows and keep busy families on track.

Does the portal support mobile forms, payments, messages, and HEP videos?
Yes. Families can complete digital intake, pay balances, message your team securely, view HEP videos, and join telehealth visits with a single login.

Can we switch last-minute cancellations to telehealth without losing the slot?
Absolutely. Launch a HIPAA-secure video visit, chart alongside the call, and push charges automatically—so you keep the appointment and maintain continuity of care.

Do you support both cash packages and insurance billing?
Yes. Sell packages or memberships while running enterprise-grade insurance RCM in the same platform—one ledger, one workflow.

How does documentation stay fast but defensible for pediatrics?
Use customizable templates and outcomes, then rely on downstream automations that flow from signed notes to billing and analytics—reducing clicks without sacrificing compliance.